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How
To Get Better Organized
By Dennis Sommer (www.dennissommer.com)
To manage a project team, department, or small business
requires exceptional organizational skills. Well organized
individuals will undoubtedly improve both performance
and the bottom line. Here are the best organization tips
I have picked up over the years. Incorporate these time
saving tips today and they will help you to become more
organized than you've ever been.
Take
Notes
Carry a small notebook at all times. Jot down new ideas,
phone calls to make, people to contact, books to read,
etc. It will help jog your memory and you won't have to
carry around 20 slips of paper to remember what's on your
"to do" list. For the "techies", carry
a Palm Pilot or other hand held device.
Abandon
Obsession
Abandon your time consuming obsession with perfection.
Are you re-organizing your files or proofing a report
for the fifth time because it really needs done, or because
you are actually trying to put off taking on a challenging
assignment?
Shorten
Calls
Save time on the telephone. Call people who like to talk
a lot before lunch time or before they go home for the
day. The call is guaranteed to be shorter. For non critical
calls, call them after hours and leave a voice mail.
Trust Your Instincts
Listen to your instincts when making decisions. Instincts
help you clear up a matter more quickly than taking the
time to over analyze the situation.
Mail
Set aside one morning or evening a week to answer mail.
This will prevent you from stopping during the day to
answer one letter.
Email
Set aside one or two times during the day to read and
answer email. This will prevent interrupting your work
every 5 minutes.
Focus
Learn to focus on a single task. If you are working on
a report, don't look around and start thinking about next
weeks presentation. Focus on your single most critical
task and complete it before moving on to another.
Important Folders
Keep a number of large envelopes, manila folders, or PC
file folders to hold important information on a particular
topic. For example, one marked "contact list"
can hold all of the new contacts you plan to put on your
list the next time you update it. Another marked "for
review" can hold important articles and documents
that must be reviewed soon. If you file these items as
they come in, you won't get swamped with having to do
it all at once.
To
Do List
Make a "to do" list every day. Keep the list
to the top 3 items that are most critical. Don't put items
on the list if you know they will not be accomplished
that day. Once the 3 items are complete, add another 3
items.
Clutter
Clutter does not mean disorganized. If you can find the
item you are looking for, within a few minutes you are
basically organized.
Delegate
Consider delegating in order to free yourself up for other
tasks and responsibilities. Hire part time help, delegate
to an assistant, or other team members.
About The Author
- Dennis Sommer
 Dennis
Sommer is the founder and CEO of Executive Business Advisers,
a management consulting firm helping senior executives
maximize both sales and profit growth. Dennis specializes
in strategic planning, sales, marketing and operations
performance improvement.
Dennis is a highly
sought after author, keynote and seminar speaker on
sales, leadership and business best practices.
Contact Dennis at www.executivebusinessadvisers.com
or www.dennissommer.com
.
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